Effective Date: September 7, 2026
 

College Athlete Map ("College Athlete Map," "CAM," "we," "us," or "our") respects your privacy. This Privacy Policy explains how we collect, use, process, disclose, and protect personal information when you visit our website, submit information through our forms, purchase our services, participate in the College Athlete Map Affiliate Program, communicate with us, or otherwise interact with CAM.
 

College Athlete Map is operated as a sole proprietorship based in West Virginia, United States.
 

By using our services, you acknowledge the practices described in this Privacy Policy.

 

1. Information We Collect
 

The personal information we collect depends on how you interact with CAM.
 

Personal and Contact Information
 

We may collect:
 

• First and last name

• Email address

• Phone number

• City and state

• Home or mailing address

• Date of birth or age

• Parent or legal guardian name

• Parent or legal guardian email address

• Parent or legal guardian phone number

• Other information you voluntarily provide

Athlete and Recruiting Information
 

To provide personalized college matching and recruiting services, we may collect:
 

• High school

• Current college, when applicable

• Graduation year

• Primary and secondary athletic positions

• Height and weight

• Bats/throws information or similar sport-specific information

• Athletic statistics and performance metrics

• Awards and accomplishments

• Recruiting preferences

• Preferred competition levels

• Recruiting profiles

• Social media profiles

• Photos

• Videos and video links

• Other athletic or recruiting information voluntarily submitted

Academic Information
 

We may collect information such as:
 

• GPA

• Intended major or academic interests

• ACT scores

• SAT scores

• Other academic information voluntarily provided

CAM does not intentionally request information regarding an athlete's race, ethnicity, or gender as part of its standard matching process.

 

2. Information Collected Through Forms
 

CAM uses Cognito Forms to collect information through forms on or associated with our website.
 

These may include:
 

• Athlete submission and purchase forms

• Contact forms

• Early-access forms

• Newsletter or email signup forms

• Affiliate Program applications

• Other CAM forms

Information submitted through these forms may be stored and processed by Cognito Forms and subsequently transferred to other service providers CAM uses to operate its business.

 

3. Payment Information
 

CAM currently accepts customer payments through Stripe and Venmo.
 

Stripe
 

Stripe processes applicable payment information for purchases made through CAM's Cognito Forms ordering process.
 

CAM does not receive or store customers' full credit card or bank account numbers when Stripe processes the transaction.
 

Payment information submitted to Stripe is handled according to Stripe's own terms and privacy practices.
 

Venmo
 

For applicable purchases, CAM may send a payment request to the customer through CAM's Venmo business account.
 

Information processed through Venmo is also subject to Venmo's applicable privacy practices and terms.
 

Affiliate Payments
 

CAM may use Venmo or PayPal to issue payments to approved participants in the College Athlete Map Affiliate Program.
 

Affiliates are responsible for providing accurate payout information.

 

4. How We Use Personal Information
 

CAM may use personal information to:
 

• Process orders and payments

• Create personalized college match reports

• Calculate CAM Match Scores

• Evaluate potential college fits

• Create recruiting resumes and other purchased materials

• Provide Coach Outreach

• Deliver reports and digital services

• Communicate about orders

• Correct or update reports

• Provide customer support

• Respond to inquiries

• Administer refunds or cancellations

• Operate the College Athlete Map Affiliate Program

• Track referrals and commissions

• Issue affiliate payments

• Prevent fraud and misuse

• Maintain business and transaction records

• Improve CAM's products, services, and matching processes

• Develop future products and services

• Send marketing communications where permitted by applicable law

• Comply with legal obligations

• Protect CAM's rights and the rights and safety of others

We may also use information for other purposes disclosed at the time it is collected or with appropriate permission.

 

5. Personalized Matching, Automated Processing, and AI
 

CAM may use automated tools, proprietary matching processes, and artificial intelligence to assist in analyzing athlete information and preparing personalized reports and recommendations.
 

When CAM uses an AI service to assist with report creation, CAM seeks to limit the athlete information provided to information reasonably necessary to perform the requested analysis.
 

CAM does not intentionally provide the athlete's name to the AI service as part of its standard report-generation process.
 

Athlete information supplied for analysis may nevertheless include academic, athletic, recruiting, geographic, or preference information necessary to evaluate potential college fits.
 

AI-assisted analysis is used as part of CAM's service and does not constitute an admissions, scholarship, eligibility, or recruiting decision by a college or athletic program.

 

6. Coach Outreach
 

Certain CAM services may include Coach Outreach.
 

When Coach Outreach is included in a purchased service and appropriately authorized, CAM may disclose recruiting-related athlete information to college coaches, athletic departments, or other appropriate representatives of college athletic programs.
 

Information shared may include:
 

• Athlete name and contact information

• High school, college, team, or organization

• Graduation year

• Position

• Height and weight

• GPA and relevant academic information

• Athletic statistics and performance metrics

• Awards and accomplishments

• Recruiting profiles

• Social media links

• Photos

• Videos and video links

• Other relevant recruiting information provided to CAM

This disclosure is made for the purpose of promoting the athlete to potential college programs.

 

7. Athlete Promotional Features
 

CAM may feature athletes through its website and social media channels when appropriate promotional permission has been obtained.

Platforms may include:
 

• X

• Instagram

• Facebook

• TikTok

• YouTube

• LinkedIn

• Other CAM-operated digital or social media channels introduced in the future

Promotional information may include, depending on the permission provided:
 

• Athlete name

• Photo or likeness

• City and state

• High school, college, or team

• Graduation year

• Position

• Athletic statistics and metrics

• Awards and accomplishments

• Recruiting information

• Social or recruiting profile information

CAM seeks separate appropriate permission for athlete promotional use rather than treating purchase of a CAM service alone as unlimited promotional consent.
 

For minors, appropriate parent or legal guardian authorization may be required.

 

8. Testimonials and Reviews
 

CAM may publish reviews, testimonials, or feedback with appropriate permission.
 

Depending on the permission provided, a testimonial may be displayed alongside information such as:
 

• First and/or last name

• Athlete photo

• City and state

• School

• Position

• Review or testimonial content

Providing a review does not automatically authorize every possible use of an athlete's identifying information or likeness.

 

9. Email and Marketing Communications
 

CAM may use contact information to send communications including:
 

• Order confirmations

• Report delivery notifications

• Payment information

• Customer service communications

• Recruiting information and tips

• Product or service announcements

• Discounts and promotions

• Newsletters

• Other CAM marketing communications

CAM sends promotional marketing communications subject to applicable legal requirements.
 

Recipients may unsubscribe from promotional emails at any time using the unsubscribe option provided in those communications.
 

Unsubscribing from marketing does not prevent CAM from sending necessary transactional or service-related communications concerning an order, payment, report, refund, affiliate account, or other existing business relationship.

 

10. MailerLite
 

CAM uses MailerLite for email communications and marketing activities.
 

Information collected through CAM forms may be transferred to and processed through MailerLite for purposes such as maintaining contact records, email communications, segmentation, automation, and marketing.
 

CAM may transfer information collected through Cognito Forms to MailerLite.
 

We seek to use personal information for legitimate CAM business purposes and encourage limiting information transferred to third-party platforms to information reasonably necessary for those purposes.

 

11. Google Workspace and Business Records
 

CAM may use Google services, including Google Drive and Google Sheets, to store, organize, process, and manage business and customer information.
 

These systems may contain athlete submissions, report-related information, operational records, affiliate information, or other information reasonably necessary to operate CAM.
 

CAM may also use Google-based tools to create or maintain reports, records, and internal workflows.

 

12. Affiliate Program Information
 

When someone applies to or participates in the College Athlete Map Affiliate Program, CAM may collect information including:
 

• Name

• Email address

• Social media information

• Venmo or PayPal payout information

• Referral information

• Sales and commission information

• Affiliate application information

• Other information reasonably necessary to administer the program

CAM may maintain an affiliate dashboard showing information such as:
 

• Package purchased through the referral

• Purchase date

• Commission amount

• Expected payout date

• Running commission totals

• Commission or order status

CAM does not intend to provide affiliates with customer names or other unnecessary private customer information through the affiliate dashboard.

13. Service Providers
 

CAM relies on third-party providers to operate portions of its business.
 

These may include:
 

• Cognito Forms for forms and submissions

• Stripe for payment processing

• Venmo for payments and payouts

• PayPal for affiliate payouts

• MailerLite for email and marketing

• Google Workspace for business operations and storage

• Wix for website hosting and related website services

• Zapier for integrations and workflow automation

• Artificial intelligence providers used to assist with report preparation

• Other providers reasonably necessary to operate CAM

These providers may process personal information on CAM's behalf or as independent service providers according to their own applicable privacy practices.
 

CAM does not authorize service providers to use personal information for purposes unrelated to the services they provide to CAM except as permitted or required by applicable law or their applicable terms.

 

14. Information We Share
 

CAM does not sell personal information.
 

CAM does not share customer personal information with advertisers for the purpose of allowing advertisers to individually target CAM customers with advertising.
 

We may disclose personal information:
 

• To service providers necessary to operate CAM

• To college coaches and athletic programs as part of authorized Coach Outreach

• With appropriate permission for athlete promotions or testimonials

• To payment processors

• When required by law

• In response to valid legal process

• To investigate or prevent fraud

• To enforce CAM's Terms & Conditions

• To protect CAM's legal rights

• To protect the safety, rights, or property of CAM, customers, athletes, or others

• In connection with a business transfer as described below
  
   

15. Cookies and Similar Technologies
 

At launch, CAM does not intentionally use advertising or behavioral analytics technologies such as:
 

• Google Analytics

• Meta Pixel

• TikTok Pixel

• Microsoft Clarity

• Hotjar

• Google Ads tracking

However, CAM's website platform and third-party services may use cookies or similar technologies that are technically necessary for website functionality, security, forms, payment processing, or other services.
 

Third-party services may have their own cookie and tracking practices governed by their respective privacy policies.
 

If CAM introduces additional analytics, advertising, or tracking technologies in the future, this Privacy Policy and any required consent mechanisms may be updated accordingly.

 

16. Automatically Collected Technical Information
 

CAM's website platform and service providers may automatically collect certain technical information when someone accesses CAM's website or services.

This may include:
 

• IP address

• Browser type

• Device type

• Operating system

• Date and time of access

• Basic website logs

• Security information

• Referring or requested pages

• Other technical information necessary to operate and secure the service

This information may be used for website functionality, security, troubleshooting, fraud prevention, and related operational purposes.

 

17. Data Retention
 

CAM retains personal information for as long as reasonably necessary to:
 

• Provide purchased services

• Maintain customer and affiliate records

• Support report corrections or customer service

• Maintain transaction and tax records

• Resolve disputes

• Prevent fraud

• Enforce agreements

• Satisfy legal obligations

• Conduct legitimate business operations

Different categories of information may be retained for different periods.
 

CAM may delete, anonymize, or securely dispose of information when it is no longer reasonably necessary, subject to applicable legal and operational requirements.

 

18. Access, Correction, and Deletion Requests
 

Individuals may contact CAM to request:
 

• Information about personal data CAM maintains about them

• Correction of inaccurate personal information

• Deletion of personal information

Parents or legal guardians may also make appropriate requests concerning information CAM maintains about their minor athlete.
 

Requests should be sent to info@collegeathletemap.com.
 

CAM may take reasonable steps to verify the identity and authority of the person making the request.
 

Certain information may need to be retained despite a deletion request when reasonably necessary or legally required for purposes such as:
 

• Transaction records

• Tax and accounting obligations

• Fraud prevention

• Legal claims or disputes

• Enforcement of agreements

• Compliance with applicable law

Rights may vary depending on the individual's location and applicable law.

 

19. Children's and Minor Athletes' Privacy
 

CAM's recruiting services are intended for athletes age 13 and older.
 

CAM does not knowingly offer its athlete recruiting services to children under 13.
 

Because many CAM athletes are minors, CAM may process information concerning athletes between the ages of 13 and 17.
 

Purchases involving an athlete under 18 must be completed or authorized by a parent or legal guardian as described in CAM's Terms & Conditions.
 

A parent or legal guardian may provide or authorize CAM to process a minor athlete's information for purposes of providing CAM services.
 

Parents or legal guardians may contact CAM regarding access, correction, or deletion of their minor athlete's personal information.
 

If CAM learns that it has collected personal information from a child under 13 in circumstances requiring parental consent without obtaining the required authorization, CAM will take appropriate steps consistent with applicable law.

 

20. Data Security
 

CAM uses reasonable administrative, technical, and organizational safeguards intended to protect personal information against unauthorized access, loss, misuse, alteration, or disclosure.
 

However, no internet transmission, electronic storage system, or security measure can guarantee absolute security.
 

Customers should use care when transmitting personal information electronically.
 

If CAM becomes aware of a security incident involving personal information, CAM will take appropriate steps and provide notifications when required by applicable law.

 

21. International Users and Data Transfers
 

CAM services may be available to customers outside the United States.
 

CAM is based in the United States and uses service providers that may process or store information in the United States or other countries.
 

By interacting with CAM, personal information may therefore be transferred to and processed in countries different from the individual's country of residence, subject to applicable legal requirements.
 

Privacy protections and laws may differ between jurisdictions.
 

Where applicable law requires specific protections for international data transfers, CAM will seek to handle such transfers in accordance with those requirements.

 

22. Third-Party Links
 

CAM's website and reports may contain links to third-party websites, including:
 

• College websites

• Athletic department websites

• Recruiting questionnaires

• College applications

• Social media platforms

• Recruiting services

• Other resources

CAM does not control these third-party websites and is not responsible for their privacy, security, content, or data practices.
 

Users should review the privacy policies of third-party websites before providing information to them.

 

23. Business Transfers
 

If CAM is involved in a merger, acquisition, sale, reorganization, financing, transfer of assets, or similar business transaction, personal information may be transferred as part of that transaction, subject to applicable law.
 

Any successor organization receiving personal information would remain subject to applicable privacy obligations.

 

24. Legal and Safety Disclosures
 

CAM may preserve or disclose information when reasonably necessary to:
 

• Comply with applicable law

• Respond to subpoenas, court orders, or lawful legal process

• Investigate suspected fraud

• Protect against misuse or security threats

• Enforce CAM agreements or policies

• Establish or defend legal claims

• Protect the rights, property, or safety of CAM, athletes, customers, affiliates, or others

25. Changes to This Privacy Policy

CAM may update this Privacy Policy as our services, technology, service providers, or legal obligations change.
 

When changes are made, CAM will update the effective or "Last Updated" date displayed with the policy.
 

Where required by applicable law, CAM may provide additional notice or obtain consent before materially different privacy practices take effect.

 

26. Contact Us
 

Questions, concerns, privacy requests, correction requests, or deletion requests may be directed to:
 

College Athlete Map
 

Email: info@collegeathletemap.com